Team Administrator

Job Description

Team Assistant

Surveyors, permanent, London, hybrid working, £30,000-£35,000

This is a great opportunity for you if you are looking for an interesting and varied career step. Immediate interviews!

Responsibilities include:

• Working closely with teams and Directors taking on project and finance administration
• Working with the other Team Administrators to ensure the smooth running of the office
• Co-ordinating meetings and collating reports and project materials
• Setting up new projects, tracking enquiries, chasing fee proposals and tracking conversions
• Updating and maintaining database for all projects, plus project tracker
• Liaising with clients on invoicing details and liaising with external suppliers
• Supporting Directors – inbox and diary management and some client liaison
• Responding to phone queries and record keeping of documents
• Report drafting and formatting, collating PDFs, proof-reading, preparing document bundles for appeals
• Credit control, reconciling costs, managing Purchase Orders and invoicing

You will need:

• A proactive and adaptable approach, with strong attention to detail and the ability to multi task
• Previous administrative or secretarial experience
• Excellent organisational and communication skills with the ability to engage with management, staff and clients at all levels
• Ability to work with minimum supervision and use initiative
• Ability to work in a proactive and demanding role helping the Directors and Surveying Teams to make the best use of their time

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