Job Description

Administrative Assistant, Professional Membership Body, Central London, Permanent, hybrid, £30,000 p/a

International Membership Organisation, based in Central London is looking for an Administration Assistant to join their team and help with the day-to-day administration and support to the Department. Hybrid working; in this role you need to be able to travel Internationally if needed to attend Business meetings. As this team is responsible for coordinating a range of committee officers and various processes this role is varied and busy, and you will have the chance to take responsibility.

Reporting to the Team Manager, responsibilities include:

• Acting as first point of contact for the team and responding to general emails and queries on a variety of topics – where necessary, directing these to other relevant colleagues/departments
• Day to day Administration of a nominated division
• Processing invoices and expense reimbursement requests
• Setting up and coordinating all electronic mailings for the team – liaising with Marketing Department where necessary
• Managing shipments of department materials for conferences
• Maintaining annual records of data release forms
• Generating monthly committee membership reports from the database and distributing these to committee officers
• Coordinating various annual scholarship programmes, preparing promotional material and undertaking promotional activities, vetting entries and liaising with successful applicants
• Bar Leaders Conference (held annually each May) – Providing administrative support to two of their Annual conferences
• Basic event planning and onsite support for small local events when required
• Updating the database as needed
• Coordination of public consultation submissions; setting up surveys for committees with survey tools
• Maintaining relevant sections on the website – training given
• Setting up and supporting meetings and supporting colleagues with the Admin for these

Skills and requirements:

• A Level or equivalent Education
• Excellent written and verbal communication in Business English
• Administrative experience in an office environment with the ability to manage own workload
• Keen attention to detail with a confident, professional demeanour
• MS Office and knowledge of organising Teams and Zoom calls would be useful
• Proven track record in detailed, accurate and timely administration
• Experience organising meetings would be an advantage as would liaising with senior executives
• Experience of working within a membership Body would be useful
• Some note taking experience would also be useful as would project work and Events experience
• Database updating would be helpful as would experience of updating website content