Team Coordinator

  • Built Environment
  • Full Time
  • 4 months ago
  • Salary GBP £30 - 35K / Per Annum
  • Working Pattern Office Hours
  • Education Level Bachelor
  • Job Vacancies 1 opening
  • Minimum Experience 3 year

Job Description

Our client, a renowned architectural firm, requires a Team Coordinator to provide first class support to Project leaders and project teams.  This is a permanent position and is to start ASAP.  Benefits include discretionary bonus, private health and pension, in addition to wellbeing events and a welcoming and friendly team.

The main duties of the Team Coordinator are:

Management of diaries
Inbox management
Acting as first point of contact
Arranging meetings, booking venues, refreshments, and equipment
Assisting with practice management duties e.g. setting up internal design or technicalreview
Creating and formatting project-related correspondence including letters, memos, minutes, reports, agendas and certificates
Maintaining the document management system
Assisting with project specific design reports using InDesign importing images, amending text and proofreading content
Assisting project teams with ad hoc project administrations tasks
Sourcing information on existing project bids
Prepare meeting agendas, presentations including printing, binding and scanning
Help manage holidays/absence
Arranging couriers, travel, hotels, car hire, trains, visas etc
Prepare monthly expenses
Raising PO numbers
Assist with training
Acting as a back-up to Directors PA, covering planned and unplanned absences
Acting as a back-up by supporting other team members, including sickness and holiday cover.

The successful candidate will be educated to A-Level standard or equivalent and have significantteam support/secretarial experience. You need to have strong verbal and written communication skills, strong organisational skills with the ability to co-ordinate numerous tasks simultaneously and have a keen eye for detail.  You need to be proactive, with the ability to deal with issues before they arise, meeting constantly changing deadlines. You need to be motivated, flexible with a calm cheerful and helpful personality, a strong team player who works well under pressure in a fast-paced environment.  You must have excellent IT skills including advancedknowledge of Microsoft packages, knowledge of Adobe InDesign and Photoshop is preferredwith fast, accurate touch typing minimum speed of 60wpm

This is an excellent opportunity. Apply now!

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

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