Receptionist

Job Description

Receptionist

Architectural firm, Permanent, Central London, £28,900 p/a plus great benefits

Renowned architectural firm, based in Central London, requires a permanent receptionist.  The reception team work on a rotation system, shifts covering 8.15am-5.15pm, 8.30am-5.30pm and 9.00am-6.00pm. The main purpose of this role is to provide a friendly, efficient and professional reception ensuring that visitors and clients have a positive impression of the company. You will be a key player in a friendly team; they all support each other but everyone has their own responsibilities too – providing PA support, organising CPDs, supporting Document Control. This is a great career step if you are well presented with a positive and welcoming manner and enjoy a mix of client facing and admin in your day to day work.

The main duties of the Receptionist role are:

• First point of contact to all visitors
• Answer the busy main switchboard
• Assisting colleagues with queries and administration tasks
• Ensure reception area is clean and tidy at all times
• Manage and booking meeting rooms
• Prepare refreshments for all meetings, ordering sandwiches as necessary
• Set up equipment for presentation, conference calls and video
• Distribution of post / receiving deliveries
• Assist with project related tasks
• Order courier and taxis
• Manage the centralised company email inbox
• Booking travel, hotels, restaurants as necessary
• Assisting with training new starters
• Other duties include: Organising weekly seminars
• Supporting Team Coordinators and Pas with ad hoc tasks
• Scheduling Friday night presentations and monthly round-ups
• Creating presentations / formatting documents
• Auditing the meeting rooms

Skills and requirements

• Educated to GCSE Level standard or equivalent as a minimum (including passes in English and Maths)
• Office based experience and customer service
• Good working knowledge of Microsoft Office; Word, Excel, Outlook
• Well presented and professional
•  Strong team player, with readiness to ‘muck in’
• Excellent interpersonal and communication skills
• Clear, confident and polite telephone manner
• Flexible, with a willingness to tackle a variety of duties and to learn new skills
• Reliable
• Good organisation and time management skills
• Strong attention to detail