Studio Coordinator, Architects, London, hybrid, permanent, £32,000-£37,000
Our client is a friendly successful Architects looking for a proactive and friendly Studio Coordinator. This will form an integral part of the office, offering administrative support to the Directors and wider team, and helping to ensure the day to day smooth running of the office. You will ideally have a sound grasp of Indesign and knowledge of working in the Architecture industry or similar. This is a permanent role working 9:00am to 6:00pm with the option of some hybrid working.
Duties include:
Managing the Directors’ diaries
Booking business travel and accommodation
Meeting and greeting and answering the phone along with colleagues
Supporting project teams with administrative tasks and reports and graphics
Creating presentations for conferences/lectures
Setting up office meetings & organising refreshments
Sorting and distributing incoming post
Monitoring and ordering office supplies
Ensuring the office is organised and tidy
Assisting the Finance Manager with invoicing, payment runs and receipts
Posting job adverts, monitoring CV’s and organising interviews for potential new employees
Organising staff trips, visits and events
Assisting with Quality Management audits/manual and Staff Handbook
Marketing and New Business Support: Checking info account and passing relevant emails on
Updating and maintaining website
Creating and updating Project Pages
Maintaining contact list/database
Responding to press requests and liaising with photographers etc
Coordinating and sending monthly newsletter
Maintaining and updating Open Asset Image Database
Monitoring, entering and coordinating award submissions
Supporting the Directors and Associate Directors with tender submissions
Skills and experience:
Indesign knowledge and an interest in Architecture
Solid Administration experience
Background in working within Architecture or Design would be an advantage
You could be Part 1 qualified as long as you are not aiming to become an Architect
The ability to provide social media support
Confident telephone manner and welcoming demeanour
Knowledge of MS office and solid Administration skills
Experience of travel organising and diary management
Ability to support the creative bid process, confident with graphics
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