People Services Assistant

Job Description

People Services Assistant,

Arts and Education Institution, temporary role, c.3 months initially, £16.50-£17.90 per hour plus holiday accrual

Leading centre in the Arts and Education world, needs a proactive and approachable Human Resources temp with a great eye for detail to help them cover a busy period. This is a hybrid working role – 3 days in the office and 2 days working from home, to start asap.

Responsibilities will include:

• Act as first point of contact, helping with enquiries and offering customer service to your colleagues
• Support 3 People Partners in their delivery of the People Strategy
• Help to promote the organisation as an employer of choice – social media etc
• Help co-ordinate the hiring process, liaising with hiring managers to finalise and launch job adverts, job descriptions and person specifications
• Monitor progress of vacancies and track costs against budgets
• Conduct pre-employment checks – Right to Work in the UK, references and DBS checks
• Ensure accurate and timely issuing of offer letters, contracts, new starter information, and reference requests
• Support the administration for the UK Visa sponsorship system for new recruits and ensure expiry dates for all employees on time-limited visa are in the system
• Undertake monthly payroll check process in liaison with the external payroll provider
• Support the delivery of Staff Surveys
• Support the launch of performance review processes
• Support the co-ordination of learning and development activity across the organisation
• Assist with keeping employee data up to date on iTrent

Experience

• Experience of working in a busy People / HR Operations environment
• CIPD Level 3 or equivalent work experience
• Customer Service focused with first class Admin skills
• Knowledge of HR systems –  iTrent preferred
• Experience of embedding principles of equality and diversity within working processes
• Processing visa and right to work procedures
• Education, Museums, Galleries or Charities experience preferred
• Sharepoint, Office365