Operational Coordinator

  • 4 weeks ago

Job Description

Finance & HR Operations Co- ordinator : Charity  £ 32,000   12 months fixed term contract with 30 days holiday plus bank holidays.    Our client is a registered Lond o n based charity  which promotes connecting people with nature through community projects, as well as  access to parks and green spaces. The main focus of this position are supporting the Finance and People & HR functions of the charity. The position offers hybrid working with up to 2 days per week in the London office.    Responsibilities:    Dealing with incoming queries for Finance & HR , both internally and externally ensuring they are dealt with efficiently     Co-ordinat ing day-to-day financial operations, including processing of invoices, purchase orders, expense claims, reconciliations, etc.    Supporting CEO, Director of Operations and Director of Finance on budgeting, forecasting, reconciliations, and year end process as required     Working with external Finance provider to support processes     Attending regular meetings an d providing feedback on issues & processes     Provid ing support to colleagues on financial systems ( ApprovalMax , Xero, Soldo ) including developing and running training sessions as required     Ensuring online and paper filing of finance documentation is accurate , organised, and kept up to date     Act ing as first point of contact for HR enquiries, e.g. policy, annual leave, absences    S upporting meetings, liaising with staff   Support ing  line managers on annual appraisal and probationary review process    Support ing on recruitment, including developing job descriptions and person specifications , posting job adverts, liaising with candidates and managing enquiries, scheduling and supporting interviews    Work ing closely with the Executive Assistant for onboarding and induction of new starters, including arranging for IT equipment to be shipped    I dentify ing ways to improve and streamline People & Culture processes     Preparing  contracts for freelancers, using standard templates   Support ing  on People-related working groups, e.g. EDIB and Wellbeing   Other ad hoc administrative support for projects and operations     Skills/experience required :      An understanding of finance processes, including bookkeeping, year-end , invoic ing & purchase order administration;     E xperience of accountancy processes for charities is preferable     Experience with accountancy software and systems (e.g. Xero, ApprovalMax , Soldo) is preferred .      Previous experience developing, interpreting, and managing budgets, forecasts, I&E statements, cashflows, etc.    A Knowledge of HR processes and policies, including supporting staff as point of contact for enquiries    Ability to manage sensitive information and maintain high levels of confidentiality & discretion     Experience of project management and business administration.    An interest in and/or experience of developing Wellbeing and EDIB policies and processes, to develop internal working cultur e.    This is an exciting opportunity to work in an inspirational organisation Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

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