Executive Administrator

  • Membership Body, Legal
  • Part Time
  • 1 week ago
  • Salary GBP £30 - 35K / Per Annum
  • Working Pattern Office Hours
  • Job Vacancies 1 opening
  • Job level Executive

Job Description

Executive Administrator

Legal Body, Permanent, London, working 3 days a week, £30,000 pro-rata

A high profile professional membership body based in London, requires an Executive Administrator to provide administrative support to ensure the smooth running of the department.  This is a permanent role working 3 days a week.

The main responsibilities of the Executive Administrator role are:

  • Running the intern programme, receiving, collating, and shortlisting candidates
  • Arrange, schedule, and confirm interviews with candidates and Heads of Departments
  • Sending offer letters, confirming visas
  • Being main point of contact for potential interns
  • To log interns’ sickness and holiday, and look after their pastoral care where appropriate
  • Oversight of grants and budget awards
  • Aiding with the collation of an Intern newsletter
  • Create the annual budget and manage expenses
  • Ensure website it kept up to date
  • Ensure all processes and procedure documentation is kept up to date
  • Participating in creation of annual report
  • Liaison with various departments in support of the creation of the annual report
  • Answering general emails and queries, and directing these to correct department if necessary
  • Diary Management at senior level

Person specification and skills. You have:

  • Administrative experience in an office environment
  • Excellent written and verbal communication in English
  • Prioritising and managing own workload
  • Competence and advanced knowledge in using MS Office (particularly Word, Excel and Outlook) Teams and Zoom
  • Strong attention to detail and the ability to multitask
  • Self-motivation and initiative
  • Ability to work both independently and as part of a team
  • Ability to be flexible and working with changing in priorities
  • The ability to develop effective working relations with senior legal professionals from various cultures.

Desirable experience includes experience of producing formal minutes of meetings, database work or data entry, a second language, experience scheduling (online and in-person) Secretarial skills, membership experience and working with various cultures.

This is a great opportunity, apply now.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

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