Our client is seeking an Administrator to join their Client Services team. Italian fluency would be helpful but not essential. This is a busy role where dealing confidently with clients and prioritising conflicting deadlines is key.
Duties and Responsibilities
Assisting a team to administer a portfolio of companies and trusts
Point of contact with high net worth clients and liaising ensuring all instructions are dealt with efficiently
Incorporating/terminating and managing UK and international companies and rusts in line with legislation
Preparing of statutory documentation and resolutions to reflect any company/trust changes
Ensuring companies are in good standing and filing deadlines are met
Liaising with agents, external suppliers, solicitors, bankers and other third parties to ensure the smooth running of client companies
Ensuring all client financials and other records are up to date and in good order
Opening/closing of bank accounts, preparing bank payments within set timescales and monitoring accounts for incoming credits and liaising with the bank as and when necessary
Providing billing support and debt collection when required
Drafting legal documents, letters and invoices relating to client transactions
Organizing couriers and handling post including filing and further distribution
Assisting clients with ad-hoc requests as and when they arise including new transactions
Assisting with the on-boarding of new clients and all relevant formalities to set-up new client files
Deal effectively and efficiently with all internal administration matters, complying with all relevant external regulations and internal Company policies and procedures;
Liaise with clients regarding day to day administration queries, within capabilities;
Advising/communicating with clients verbally and in writing on matters relating to their companies, including use of email, letter and telephone
Upkeep of companies files and records on a day to day basis
Setting up the boardroom for meetings, answering incoming calls and accepting deliveries for the office
Carrying out ad-hoc duties, as required Oversee travel plans; including expenses and visas
Desired Skills and Experience:
Fluency in English, knowledge of Italian would also be an advantage
A friendly personality, team spirit, adaptability and sound common sense
Good presentation, be self-motivated and have initiative
Able to prioritise workload as the work is varied and strict deadlines must be met
A methodical and organised approach to deliver high quality service
A keen eye for accuracy and detail
Numerate
Interest or previous experience in international finance would be an advantage
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