Audience Coordinator

  • Contract
  • 2 weeks ago

Job Description

Arts Administrator, Cultural organisation, 2-month temp role, £16.00-£19.00 per hour   Our client is a leading organisation in the cultural and arts world, which aims to bring entertainment to all corners of the UK, requires an Audience Administrator to start asap. This is a temp role up until the new year. The role will support the effective implementation and oversight of strategic audience development initiatives.   Main duties of the Arts Administrator role will include: Contribute to the smooth and effective operation of the department’s projects providing a range of excellent administrative, co-ordination and support functions Act as the first port of call to Organisations on a range of issues including reporting, planning and budgets and to handle incoming enquiries appropriately Share information across internal and external stakeholders in a timely manner – acting as the ‘connective tissue’ between partners as well as other stakeholders Contribute to the writing of reports, status updates and other key documentation Interpret and creatively present data on activity including audiences and members Contribute to the accurate maintenance of activity records – including for example reporting data, audience surveys, membership information and financial records Ensure that applications, reports and payment requests are managed and processed appropriately – with colleagues as required Ensure that processes and operations are fully efficient and effective, and services delivered to the highest quality Liaise with external stakeholders as required and support strategic relationships through regular and informed communication Coordinate and service internal and external meetings – responsibilities for which include sharing any relevant information prior to the meeting, taking minutes and ensuring action points are followed up and delivered as appropriate Supporting the development of audience strategies including liaising with cultural organisations and attending events as appropriate Be supportive and good team player, supporting others where you can, and actively participating in team meetings & events Working on the finance management system processing applications for signoff Provides administrative support to the team, including organising travel and accommodation bookings across the team and providing diary support   Skills and Requirements Minimum GCSE or equivalent Maths and English qualification Proven administrative skills and experience of team working effectively in a busy environment Proven experience & understanding of using database system and/or financial tracking Excellent organisational skills and attention to detail with the proven ability to meet deadlines and targets whilst working in a busy environment Excellent communication and interpersonal skills, with the ability to deal supportively and effectively with a wide range of colleagues and stakeholders An ability to deal with a wide range and level of enquiries with tact and diplomacy Computer literate with a good working knowledge of Microsoft Office A proven track record of working as a supportive team member   This is a great opportunity to work for a high-profile organisation. Apply now!   Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.

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